Human Resource Management

Department

INTRODUCTION/BACKGORUND

The Human Resource Management (HRM) department is the administrative department of the Centre. The “Engine Room of the Centre”, as it is fondly called is a fundamental part of the Centre which manages the human capital, focuses on implementation of policies and processes, and deals with issues facing staff in their working environment.

HRM Department covers activities such as human capital management, knowledge management, Organization design and Development, resourcing (workforce planning, recruitment and selection, and talent management), performance management, learning and development, reward management, employee relations and employee well-being.

STRATEGIC MANDATE/OBJECTIVE

The Department is responsible for the Recruitment, Discipline, Promotions of staff, Staff Welfare, Management and Control of material resources that are needed for the running of the Centre. In addition, the Department handles the following functions:

  1. Advice on formulation and interpretation of administrative rules and regulations on establishment matters;
  2. Maintenance of office accommodation, transport, office equipment and other utilities;
  3. Collection and maintenance of administrative records such as minutes of meetings, staff records, etc.;
  4. Co-coordinating staff training, general staff welfare, pension schemes;
  5. Implementing Conditions of Service/Scheme of Service;
  6. Appointment, promotion and Discipline of staff;
  7. Interpretation and application of Public Service Rules (PSR)
  8. Computation and Control of Staff Remuneration
  9. Updating of Nominal Roll to ensure that officers’ pay points and salary Grade Levels reflect properly;
  10. Control and supervision of stores;
  11. Preparation of yearly Manpower Budget.

 

DEPARTMENTAL DIVISIONS/UNITS FUNCTIONS

SCHEDULE OF DUTIES OF THE DEPARTMENT

  • APPOINTMENT, PROMOTION AND DISCIPLINE DIVISION

The Appointment, Promotion and Discipline (AP&D) Division of the Human Resource Management department comprises of two (2) major branches, namely:

    1. Appointment & Promotion; and
    2. Discipline

Other units of the Division include Registry & Records, Variation and IPPIS

  • FUNCTIONS OF APPOINTMENT AND PROMOTION
    1. Maintaining Staff records
    2. Internal deployment of staff within the Centre
    3. Regularization of Appointment of staff
    4. Processing upgrading/conversion and advancement of staff
    5. Handling the promotion of management, Senior and Junior staff
    6. Preparation of the yearly Manpower and Personnel Budget for the Centre

 

  • FUNCTIONS OF DISCIPLINE
    1. Processing of Disciplinary matters
    2. Handling of appeals and petitions of aggrieved staff
  • FUNCTIONS OF REGISTRY AND RECORDS: This section of the HRM department is made up of the Open and Confidential registries. Its functions include:
    1. Update of records of service for staff
    2. Up-keep of personal files, policy files and confidential registry
    3. Preparation of staff seniority list
    4. Proper keeping and retrieval of records
    5. Documentation of newly recruited staff/NYSC/IT
    6. Keeping register of exiting staff
    7. Morning list
    8. Receiving and dispatching of mails
    9. Updating resumption of duty certificate

 

  • FUNCTIONS OF SALARY VARIATION UNIT
    1. Raising of variation for newly recruited staff
    2. Raising of variation advice for promoted officers

 

  • FUNCTIONS OF INTEGRATED PERSONNEL PAYROLL INFORMATION SYSTEM (IPPIS)
    1. Collation of Nominal Roll
    2. Preparation and Defense of Manpower Budget
    3. Updating staff data

 

  • TRAINING AND STAFF WELFARE DIVISION

The Training and Staff Welfare (T&SW) Division of the Human Resource Management Department comprises of two (2) major branches, namely:

  1. Training; and
  2. Staff Welfare

Other units of the Division include Transport, Pension, Office Management, Stores and Legal.

  • FUNCTIONS OF TRAINING
    1. Identification of staff training needs of the various departments.
    2. Preparation of annual training schedules for consideration.
    3. Compilation of staff list for in-service training at the Federal Training Centres (FTCs) and other training institutions.
    4. Organizing induction training for newly employed staff
    5. Organize refresher courses for staff etc.

 

  • FUNCTIONS OF STAFF WELFARE
    1. Processing of general welfare of staff
    2. Processing of staff allowances e.g. first 28days in lieu of Hotel Accommodation, transfer allowances, etc.
    3. Coordinating sporting activities
    4. Registration of Staff for National Health InsuranceScheme(NHIS) and National Housing Fund (NHF)
    5. Coordinating staff unions and cooperative society matters
    6. Calculation of burial expenses of deceased staff
    7. Processing and issuance of staff identity cards
  • FUNCTIONS OF TRANSPORT UNIT

Handling of general transport matters e.g. obtaining approvals for the use of Centre’s staff bus(es), general servicing of Centre’s vehicles, participating in the purchase of new operational and non-operational vehicles for the Centre, updating Centre’s fleet of vehicles, processing new or renewing Centre’s vehicle particulars etc.

  • FUNCTIONS OF PENSIONS UNIT
    1. Ensure a hitch-free verification for prospective retirees
    2. Preparation of repatriation allowances for exiting staff of the Centre (either by statutory, voluntary and death)
    3. Keeping records of exited staff
  • FUNCTIONS OF OFFICE MANAGEMENT UNIT
    1. Maintenance of office accommodation, equipment and other utilities
    2. Supervising security personnel and cleaners
    3. Responsible for keeping inventory of all assets of various offices
    4. Responsible for keeping the keys to the offices, etc.
  • FUNCTIONS OF STORES UNIT
    1. Processing of stores allocation to various departments/state offices and units.
    2. Compilation of quarterly/ annual reports of the stores.
    3. Disposing of boarded and unwanted equipment, vehicle, furniture etc.
    4. Review of stores regulations.
    5. Issuing and receiving materials and equipment as well as keeping relevant document.
    6. Conducting periodic surveys and checking stores.
    7. Checking stores and reviewing stock positions.
  • FUNCTIONS OF LEGAL UNIT
    1. Proffering legal advice on policy decisions as it affects the Centre.
    2. Interpretation of law/representing the Centre in court on any legal matters.
    3. Handling of Legal Matters.


PROGRAMMES CONDUCTED SINCE 2016 TO DATE
  • Promotion Exercise (Junior, Senior and Management staff) - Annually
  • Upgrading/ Conversion - Annually
  • Recruitment – 2016, 2018 and 2023
  • Induction – 2019
IMPACT MADE BY DEPARTMENT

The practices of the HRM department has established a strong and positive influence on the Centre’s wellbeing and productivity resulting to an effective and efficient organizational climate. Other impacts made by the HRM department include:

  • Employee management
  • Internal communication
  • Compliance with labour regulations
  • Management of manpower costs
  • Staff motivation